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March 28, 2023 Town Clerk: Temporary Position

Updated: Mar 29, 2023

The Town of Witless Bay is seeking a motivated individual for the position of Town Clerk: Temporary Position

This position is accountable for the provision of support to the Council, in the planning,

organization, coordination, control, and direction of the total affairs of the Town and acts in a Corporate Secretary role in accordance with policies and guidelines determined by Council under the provisions of the Municipalities Act, 1999.

Town Clerk Duties

  • Recording the proceedings and decisions of the council.

  • The safekeeping of all documents of the council.

  • Signing and affixing the seal of Council to all legal documents

The successful applicant will:

  • Be responsible for the overall administration and management of the Town on a day-to-day basis

  • Fulfill the duties and responsibilities of ATIPP Coordinator as defined by Section 110 of the Access to Information and Protection of Privacy Act, 2015

  • Provide and maintain a positive working relationship with all members of staff, council, community organizations, business groups, and members of the public.

  • Interpret and apply all provincial and municipal standards, acts, and regulations

  • Ensure staff and Council follow the Public Procurement Act at all times

  • Supervise and delegate all staff to ensure Council and committee decisions and recommendations are followed through

  • Act as the contact for all of Council

  • Shall lead and play a critical role in the preparation of the municipal budget and make recommendations concerning budget lines, revenues, and expenditures, borrowing and investments, or any other financial matters

  • Ensure effective control over all expenditures within the Town and ensure staff follow purchasing policies and procedures and expenditures fall within the approved budget

  • Actively search and apply for grants and funding opportunities, in conjunction with the Town staff and Council

  • Communicate respectively and accurately with residents surrounding any issues, complaints or concerns that are brought forward in a timely and appropriate manner

  • Shall act as the returning officer and perform all required duties under the Elections Act for all municipal elections and/or by-elections

  • Seek legal advice on behalf of the Town as required

  • Ensure a respectful workplace for all employees that is free of intimidation and harassment.

  • Represent the Town at any/all appeals in front of the Regional Appeals Board

  • Attend committee of Council meetings, quarterly Regional Fire Committee meetings, and Council meetings, which may or may not take place out of regularly scheduled work hours

  • Act as an emergency contact for the Town before, during, and after any severe event, and deploy outside maintenance staff as required, and follow the adopted safety and emergency plan

  • Shall carry out all other reasonable duties and responsibilities related to the position of the Town Clerk position as directed by Council to ensure the safe, efficient, and overall effective operation of the Town on a day-to-day basis and all other duties and responsibilities related to this position as required by law

Interested applicants shall send a cover letter, resume, and three references to Mr. Sandy Hounsell at no later than Tuesday, April 3, 2023 at 5:00 p.m. . The applicant will be notified of receipt of application. Only those selected for an interview will be contacted.

This is a temporary position with the possibility of permanent employment Hours – 35 hours per week between the hours of 8:30-4:30, Monday to Friday, and all other times as required. In addition to 35 hours weekly, the incumbent must attend all public council meetings and may be requested to attend other meetings with advance notice. Overtime will be paid for meetings outside of the regular work day. Salary – Compensation will commensurate with education and experience

Benefits - The Town of Witless Bay offers a competitive benefits package through TRIO benefits.

Posted Date - March 27, 2023Closing Date - April 3, 2023

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